Hi, this will be in line with what your setting does and what they ask you specifically to do.
If possible can you have a chat with them to discuss the type of information you share and what form that takes?
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C1 explain how to share information about children and their famillies with others
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Share information cautiously - because you've considered what it involves but confidently with others because you have discovered they are appropriate people to have and use the information.
There are two situations that I can think of that allows the sharing of information about Children and famillies with others
Will you ...
1. be sharing information about children and their famillies with others of those inside your own immediate setting?
2. be sharing information about children and their famillies with those outside of your own immediate setting?
If inside how do you report concerns, pass on updates, news, achievements, suggestions and discuss your responsibilities and roles in the setting - as a staff member, link officer, keyworker/person, care assistance, learning & support assistant, risk assessor ..
Do you consider confidentialty and respect the Children & famillies privacy by asking your lead/managment for a meeting, ask for time aside during a session, fill in forms and submit them in a requested way?
How do you check that those you are sharing the information with in your setting are the right ones to be given the information?
If information sharing with others outside of the setting, what are the circumstances? are you a child's link or keyworker/person and so play a large part in delivering activities and play that help support the child & family's learning, development, welfare & wellbeing? do you have permission to share information as an individual or as part of your settings management team and how is everything recorded during the time of information sharing?
Do you know who to direct others to if you feel uncomfortable sharing information?
The main reasons that you'd want to share infornation with others is so that that you can obtain and deliver better services for the Child, their family and the setting, so knowing who you are sharing with helps know what everyone is aiming towards - what will be provided at the end of it all, or be provide in an ongoing way ..
As background information you can find yourself looking at issues of:
Safeguarding
Confidentiality
Data protection
Partnerships
Your job's role and responsibilities
The environment as a whole
Your setting may have an information sharing policy that will make your assignment much easier.
Types of information that can be shared - whether it is should always be the question
Childrens names
Contact details
Cultural background
Financial background
Age
Progress in a setting
Likes and dislikes
Photographic evidence
Video information
Biometric information
Medical needs:
Medication & treatments
Immunisations
Illnesses
Allergies & sensitivities
Disabilities
Specialised equipment
Days off and days present
Other places a child attends - medical, care & learning.
The Family's needs
The Setting's needs
Professional titles
Professional's needs
Issues of abuse, neglect and harm.
How exisitng information on Children is obtained
Entitlements of Children
Who has access to all the information and if that is appropriate.
How information can be shared
These are a few ideas, again each setting can be different:
During meetings
By asking parents to stay back for a moments after a session
Through activities, play and interaction.
Through planning
Through staff deployment - where everyone is.
Through monitoring - keeping an eye on everything.
Through assessment - how you look closely at the things that are going & judge if they are ok.
Through evaluation - deciding if things went well and if they could be better.
Through feedback systems
By providing ways to ask for suggestions and ideas.
Through the information displayed in a setting - posters, leaflets, signs ..
Through the resources that are provided - TV, computer, books
By telephone
By email
By letter
Through signatures
Through newsletters
Learning journey/discovery book systems
Library lending book schemes and home setting activities that focus on children's interests & wellbeing.
Photographs of the children - individually & as a group.
Times when information sharing could be inappropriate:
During general conversation
Outside of the setting
When a child may be placed at risk by the sharing of information, physically and emotionally.
This pdf from Bathnes.gov.uk is a good read -
Information sharing
What to do if you are concerned a child is being abused from DCSF
I hope this helps, if you can get your setting on board to help out it will be much easier for you to identify practice unique to your own situation.
xx
unit 11 supporting children and familys
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