How long do you store your Pre School records for ?
I've just come across this PDF from Shropshire.gov.uk and was surprised to see the variation in time spans for different documents !!
Record and Length of time it should be kept:
Committee Records
Minutes of meetings and annual reports - 6 years
Bank Statement - 6 years
Bank Reconciliations - 6years
Remittance advice - 10 years
Recipients cash balances - 10 years
Sales ledgers - 3 years
Correspondence re. donations
Insurance
Certificates - 40 years
Licence or lease
Licensing agreement or lease - 6 years
Staff Records
All personal records - 7 years
Individual wage slips - 2 years
Time sheets - 3 years
Accident reports - 21 years
Staff attendance records - 21 years
National Insurance & Income Tax returns - 7 years
Unsuccessful job application forms - 4 months
Unsuccessful Job Interview records - 4 months
Children’s records
Accident reports - 21 years 3 months
Medical records - 30 years
Parent contact details - 2 years
Details about child - 2 years
Outing permission - 2 years
Permission to administer medicine - 21 years 3 months
Emergency treatment permission - 21 years 3 months
Collection authority - 21 years
Incident reports - 21 years
Registers - 21 years
Visitors
Record of visitors - 2 years
Committee, students and volunteers
Personal details - 2 years
SOURCE:
Records to be Kept.pdf Shropshire.Gov.uk Pre school LA
There are more good PDFs on the Early Years and Childcare section.
Located on the bottom right hand 'Publications' list.
Organisation and Management - Shropshire.gov.uk
Very nice site
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