Hi, hugs xx the
activity plannning sheet will help give some structure.
Observations whether performed by yourself or others are part & parcel of the job, try not to think of your assessor as a pair of judgememtal eyes looking over your shoulder, rather as a colleague that's coming to see you do what you do everyday in the setting only with a little additional planning for their visit.
If children are settled in your group and don't usually bring comforters from home maybe you could have a 'teddy & doll' day where favourite toys are invited to a picnic.
Have the circle time focus on the transition they make when leaving home to come to the setting ..
How do they get to the setting - walk or ride, car, taxi, bus, bike
Do they travel with friends, family, new siblings ..
What do they see on the way .. trees, squirrels, dogs, people, cars
How long is their journey.
What do they feel like when leaving home
How do they feel seeing the setting, their friends and the activities of the day
What do they like doing best at home and what is their most liked activity at the setting.
As part of the circle time and depending on your children could you organise a large sheet of paper to place in the centre? wherer 3 or 4 children at a time can mark out their house, the setting and a journey line between the two? Add yours home and travel line first if you feel it would help. This mark making is a creative activity in itself but if you'd like a separate one you could decorate paper plates for fruit & bread sticks to be eaten at the picnic - maintain hygiene by covering any decorated plates with plastic food wrap. Use crayons, pens, stick glue, glitter, scissors & pictures from food magazines as a collage. This opens up talk on healthy choices, food names, colours, descriptive textures and preferences.
I hope this helps, have a great visit xx